Choosing the Best Project Management Software for Nonprofits

Published: Jun 07, 2024

Running a nonprofit organization, especially one dedicated to supporting disabled children, requires a high level of organization, dedication, and efficient use of resources. One of the most effective ways to manage various projects and tasks is by using project management software.

Project management board

In this article, we will compare two popular project management tools: and Wrike. I’ve used both and I’ll explain why Wrike stands out as the better choice for nonprofits.

Understanding the Unique Needs of Nonprofits

Nonprofits, particularly those supporting vulnerable communities like disabled children, often operate with limited budgets and resources. This makes it crucial to choose tools that are not only cost-effective but also highly functional and easy to use. The right project management software can streamline operations, enhance collaboration, and ensure that every dollar is spent effectively. A Brief Overview is a well-known project management tool praised for its visually appealing interface and ease of use. It offers a range of features that can be tailored to suit different types of organizations. Here are some of the key benefits of using

  1. Visual Task Management: The platform uses a colorful, board-based layout that makes it easy to track tasks and projects at a glance.
  2. Customizable Workflows: Users can create and modify workflows to match their specific needs, which is particularly useful for nonprofits with diverse projects.
  3. Integrations: integrates with various other tools, such as Slack, Google Drive, and Excel, which can help streamline communication and file sharing.

Now is a great option – but I feel it’s more geared for the general population. Not specifically for the non-profits / volunteer organizations.

Wrike: A Closer Look

Wrike, on the other hand, is another powerful project management tool that offers a robust set of features designed to enhance productivity and collaboration. Here’s why Wrike is a superior choice for nonprofits:

wrike's graphs
  1. Comprehensive Task Management: Wrike allows for detailed task tracking, with options to assign tasks, set deadlines, and track progress. This level of detail is essential for ensuring that all aspects of a nonprofit’s projects are on track.
  2. Advanced Reporting: Wrike’s reporting features are more advanced compared to Nonprofits can generate detailed reports to track project performance and make data-driven decisions, which is crucial for transparency and accountability.
  3. Resource Management: Wrike includes powerful resource management tools that help organizations allocate their limited resources more efficiently. This is particularly beneficial for nonprofits that need to maximize their impact with minimal resources.
  4. Collaboration Tools: Wrike excels in providing collaboration tools that keep all team members on the same page. Features like real-time editing, document sharing, and communication threads ensure that everyone involved in a project is aligned and informed.
  5. Security and Compliance: For nonprofits handling sensitive information, Wrike offers robust security features to protect data. This includes user access controls, data encryption, and compliance with various standards.

Personal Experiences and Scenarios

In our organization, we’ve experienced firsthand the challenges of managing multiple projects with limited resources. Here are some scenarios where Wrike proved to be invaluable:

1. Managing Volunteer Coordination

During our annual fundraising event, coordinating over 50 volunteers was a daunting task. With, we struggled to keep everyone on the same page due to limited communication features. Switching to Wrike, we could assign tasks, share updates, and track progress in real-time. This streamlined communication ensured that volunteers were well-informed and tasks were completed efficiently.

LearnWorlds AI learning

2. Grant Application Tracking

Applying for grants is a critical part of our funding strategy. Each application involves multiple steps, including gathering documents, writing proposals, and meeting deadlines. With, tracking these tasks became overwhelming. Wrike’s comprehensive task management and deadline tracking allowed us to organize each application process meticulously. We could set reminders, attach relevant documents, and monitor progress, significantly improving our success rate.

wrike's charting

3. Program Development and Evaluation

Developing new programs for our kids requires extensive planning and evaluation. With, we found it challenging to create detailed project plans and analyze outcomes effectively. Wrike’s advanced reporting and resource management tools enabled us to plan thoroughly and assess each program’s impact. For instance, when launching a new therapy program, Wrike helped us allocate resources, track attendance, and evaluate the program’s success through detailed reports.

wrike's backlogs

4. Managing Remote Teams

The COVID-19 pandemic forced us to adapt to remote work. Initially, struggled to support seamless collaboration among our team members. Wrike’s real-time collaboration tools, including document sharing and communication threads, kept our remote team connected and productive. We could continue our mission without significant disruptions, ensuring that the children we support received uninterrupted services.

Why Wrike is the Better Choice for Nonprofits

While both and Wrike offer valuable features, Wrike stands out as the better option for nonprofits, particularly those supporting disabled children. Here are some of the reasons why:

  1. Scalability: As nonprofits grow, their project management needs become more complex. Wrike’s scalable solutions ensure that organizations can continue to use the platform effectively, regardless of their size.
  2. Cost-Effectiveness: Wrike offers various pricing plans, including discounts for nonprofit organizations. This makes it a more affordable option without compromising on features or performance.
  3. User-Friendly Interface: Despite its advanced features, Wrike maintains a user-friendly interface that requires minimal training. This is essential for nonprofits that rely on volunteers and staff who may not have extensive technical expertise.
  4. Support and Training: Wrike provides excellent customer support and training resources, which can help nonprofits quickly get up to speed and make the most of the software.


In conclusion, while is a strong contender in the project management software arena, Wrike offers a more comprehensive and scalable solution for nonprofits. Its advanced reporting, resource management, and collaboration features make it an ideal choice for organizations dedicated to making a positive impact with limited resources. For nonprofits supporting disabled children, Wrike provides the tools necessary to manage projects effectively, ensuring that every effort contributes to their mission of improving lives.

Article written by Sandy Lacson, Lead Program Coordinator at Horizon Refuge – a non profit organization that focuses on physical therapy and healing for the disabled